Board Meeting Notes from the December 19, 2018 Meeting

Summary of the Board of Director’s Meeting
December 19, 2018

The Board of Directors’ Meeting was held Wednesday, December 19, 2018 at the United Way Building.

The Club’s membership on November 30 was 293 Active members plus six Honorary members and nine Inactive Emeriti. Inactive Emeritus member Reno Maccardini passed away on November 7. Attendance for the month’s three meetings was 45%. Average attendance at for the five meetings was 110 members plus eleven others. Our engagement ratio for the month was 61%. On November 30, the Operating Fund Balance was $72,641.78. The Club’s Endowment Investment market value was $2,016,579.00.

Administrator John proposed a motion that would allow members transferring to another Rotary club to have their dues prorated and “transferred” with the member to the new club if they join by the end of the Rotary year. Should the member not join another club by the end of the Rotary year, then no funds would leave our club. The motion was passed unanimously by the Board. Two other motions were passed, 1) To reduce the new member initiation fee of $150 to $75 and 2) The Club will pay for the first lunch of prospective members. Host Rotarians should get a meal ticket from the Executive Director.

Executive Director Lori reported that she continues to train with John and Dave as well as attending committee meetings and learning about RI policies and procedures. The 1-2-3 Invoices were sent out by postal mail November 16. She is preparing to send out the tax letters late in January 2019. Lori and Rosemarie with be attending the Large Club Conference February 10-13, 2019 in Long Beach, CA.

The Board unanimously approved the establishment of a Development Committee to track, and development and operation of, all fundraising programs within the Club in coordination with current fundraising activities in addition to new funding opportunities from sponsorships.

Reports from Directors included:
1) Public Image reports that improvements are continuing to be made to the web site to incorporate the needs of the Club. Members are needed to a) help develop a club video policy and b) volunteer for the role of photo editor for the web site.
2) Club Outreach reports that Membership recommends approval of one transfer, Aleia MacDonald from the Livingston Sunrise Club. They also made a recommendation to accept the nomination of Andrea Bare whose sponsors are Susan Froelich and Collyer Smith. The Peace Committee is going to be involved in planning for the next “Peace in the Streets Conference” to be held at Wayne State University in October 2019.
3) Club Service reported that the Social Committee is planning the next Wine, Women and Song event for January 24. The Committee will begin taking reservations soon. They are also planning for the Spring Fling at the Hudson Car Museum in Ypsilanti on Sunday, May 12.
4) Youth Development reported the Rent-A-Rotaractor program is in full swing. Contact Lilly Coryell at lillycor@umich.eduto schedule. The Pioneer Interact Clubs have completed a successful food drive for Food Gatherers as well as volunteering to hang Christmas decorations at the Farmers’ Market.
5) Youth Achievement the Rotary Readers and Tutors Committee has had significant growth this year and now has 23 active tutors. A few of these have multiple assignments. This is up 77% from last year when there were 13. The need is growing so please contact Jim Egerdal at jim.egerdal@att.netif you can help. Junior Rotarian students have been chosen and will be introduced in upcoming meetings. The committee is now working on finding mentors for each student. STRIVE is recruiting Rotarians to be mentors for this year’s students.
6)Community Service reported the Community Allocations Committee RFP will go out to 142 addressees on January 2. The Golf and Tennis Outing is recruiting members to work on next year’s event. Finally, there is some interest within the club to partner with Habitat for Humanity of Huron Valley. Stay tuned for more details to come.

It is through your volunteer time that RCAA is able to continue its good works. It only takes an hour or two a week to serve on a committee, make Facebook posts, tutor a youngster or read to first graders to make an impact on our community. At this giving time of year, seriously consider giving of your time, you won’t regret it.