Summary of September 17, 2025 Board of Directors Meeting

| September 18, 2025 | Meeting Notes

On the final day of the month our club had 203 Active Members, according to ClubRunner statistics. Attendance for August’s meetings was 33% (up 6% from last month). Average attendance at each meeting was 66 members and 13 guests. Our Engagement Ratio for the month was 55% (up 12% from last month).

A discussion ensued about the need for committee dates and committee attendance submitted. Attendance goes to the Secretary; committee dates can be submitted through our Rotary calendar.

Membership Updates

  • The board voted in one new member:
    • Julie Lowery (Sponsors: Mary Avrakotos and Edith Too)

New Members in August:

  • Lois Stenger

Terminations in August:

  • Bruce Stone – Business Pressure

 

Treasury Update

Our club financial highlights include Foundation total assets of $3,750, 464.91.and Club operating cash balance of is $104,249.67. Figures from GPO proceeds will take time to develop.

 

Pennies for Polio

  • John White has done a great job pulling together information for this effort. More information will be coming from the podium.

Communication Platform

  • Dan Romanchik is proposing that we switch our communication tool away from Constant Contact and move to Groups.io.
  • The platform is more interactive and less of a marketing tool, which could help enhance member engagement.
  • Specific mailing lists can be created to meet each committee’s needs.
  • We will also save money since the annual fees are less.
  • The board will create a formalized plan for this change.
  • Roy More is attending the large club conference and will find out what communication tools other clubs are using.

Newsletter

  • A proposal was offered to rename our newsletter – the current suggested name is “People of Action.”
  • A discussion occurred on what steps to take to make this change and how to make sure we are communicating transparently.

Budget Overview

  • Bill and Norman provided a budget overview for the Club (501c4) and the Foundation. We are closely affiliated but these are two separate organizations.
  • One-third of our dues goes to RI and District dues (paid 2x per year).
  • This will be shared with the entire membership in the near future.

Club Expenses

Club Income

  

Foundation Income

 

Foundation Expenses