The Board of Director’s Meeting was held on Wednesday, October 18, 2023. On the final day of August, our club had 222 Active Members. Attendance for September’s three meetings was 46% (up 10% from last month). The average attendance at each meeting was 100 members and 5 guests. Our Engagement Ratio for the month was 59% (up 2% from last month). The club did not meet on September 13th due to the GPO event; however, we had record attendance at the GPO. September’s membership increased by five new members: Alexis Antracoli, Benjamin Bolen, Michelle Julet, Amber Siglin, and Matthew VanBesien. Our club had one resignation in September, Eldon Beery, due to health reasons.
Our club’s financial highlights include the Foundation’s total assets of $2,699,849 and the Club’s operating cash balance of $98,034.
The Treasurer discussed the Club match for donations to RI toward the Paul Harris Fellowship. They are:
- $.50 for every $1.00 donated (for contributions to RI that total $100 or more in a year).
- All new members are given 100 points.
- Club points transfers occur only if the Club’s match amount qualifies the member for a higher PHF level (increments of 1000 points).
The general mailing for CSA Payments will occur in early November, using the similar 1-2-3 form that was used last year.
The current slate of nominations for 2024-2025 fiscal year was presented to the board. The nomination committee is continuing to search for one Director position. The slate will be presented at an early November board meeting – most likely November 1st.
The board continues to review the hybrid meeting format and how to proceed. Rob Shiff and Linda Kentes discussed several issues with the board – in short, there is no option that does not come with a cost. Other local organizations have been surveyed and have found that what we are going through is very common. Following this discussion, several motions were made regarding Hybrid Meetings:
- Allow Hybrid Meetings to continue through the end of the year.
- Request member contributions to support the continuation of Hybrid Meetings.
The current method of sign-ups for meeting Set-Up Responsibilities is not working efficiently enough. It is supposed to be the individual’s responsibility to fill their own obligations or find their own substitute if they cannot make their time slot. Many hands make light work, so we encourage ALL members to assist with meeting set-up whenever possible or lift a hand when you see the same people doing the work each week.
Send Hunger Packing is scheduled for October 28th with a goal to raise $10,500 and recruit 200 volunteers. As of October 18th, there were pledges in for just below $10,000. This event still needs more volunteers and a few more dollars but everything is going smoothly. Additional details and information on how to register can be found here: https://www.a2rotary.org/sendhungerpacking/
