Board Meeting Notes for the August 15, 2018 Meeting

Summary of the Board of Director’s Meeting
August 15, 2018


From the desk of Barbara Eichmuller, Club Secretary



The Board of Director’s Meeting was held Wednesday, August 15, 2018 at the United Way Building. Past President John presided on behalf of President Greg who recently had shoulder surgery. He called the meeting to order and motions were made and approved to accept the Agenda and July Minutes.

The Club’s membership on July 31 was 294 Active Members plus six Honorary members and six Inactive Emeriti. Larry Collins is transferringto the Louisville, OH. Three members have resigned: Darlene Sosenko, Linda Thomson and Michael Tyson. Attendance for the month’s three meetings was 35%. Average attendance at each meeting was 81 members plus six others. Our engagement ratio for the month was 47%. On July 31 the Operating Fund Balance was $92,672.42. The Club’s Endowment Investment market value was $2,128,032.85.

DIRECTOR REPORTS: 1) The Club Administrator report noted that the transfer of membership data to the cloud based DACdb has been completed, a new membership directory will be available for purchase later this month and there will be no meeting on November 21 because Weber’s will be preparing for their annual Thanksgiving dinner. 2)  The Public Image Committee reported that the contracts with the previous web providers have been terminated and the process of transferring information to A2hosting has been completed. The Club has gone back to using PayPal to collect payments on the website. 3) Club Outreach reported that in July the IHPC approved a project in Honduras to be carried out by Rotaract. During their August meeting they approved three more projects that can apply for District Grant funding if submitted by September 1. The four projects currently approved for the 2018-2019 year are: Rotaract Project in Honduras, school upgrade in Congo, wheelchairs in Gabon and school electrification in Nicaragua. The Membership Committee is preparing a list of new members to be approved for the October 10 Induction. 4) Club Service reported that 30 members and non-members attended the Social Committees “Shop ‘til You Drop” event at the Kiwanis Center on August 4. There is now a dedicated group of members to take attendance at the weekly meetings. 5) Youth Development continues to be on hiatus for the summer.  A liaison with Huron High School is needed to fill the vacancy left by Doug Moffat who transferred to the Brighton Club. 6) Youth Achievement reported the Junior Rotarians Committee will send letters to local high schools before the end of August to request recommendations of students to be honored this coming year.  5) Community Service reported that Dan Stewart and Brian McLaughlin have taken over as co-chairs of the Community Allocations Committee. They are looking for volunteers to assist with loading school supplies into backpacks next Friday, August 24 at Avalon’s 31 Carrot Way location.  This is part of a $4,650 grant for Avalon to provide school supplies to children who live in Avalon housing. Interested member volunteers can contact Janet Torno at jtorno@comcast.netto sign up. The Golf and Tennis Outing is in final planning stages and members can go to the GTOwebsite and bid on auction items.

ADMINISTRATIVE AND FINANCIAL SUPPORT: Club Administrator John White has decided to retire after more than 14 years of dedicated service to the Club. The Search Committee presented to the Board a recommendation to hire Association Management Resources (AMR), an Ann Arbor based nonprofit management company, to fulfill the Club’s administrative and financial support needs. Past President John presented the proposal to the membership at the August 15 weekly meeting and members who have thoughts or concerns about this proposal are encouraged to meet with members of the Search Committee on August 22 at 11:15.

PAST PRESIDENT REPORT: The Nominating Committee has a slate of nominees for presentation to the membership on September 19. The draft of the 2017-2018 Annual Report was presented to the Board for review. Recruitment of members to serve on The Distinguished Service Awards and Humanitarian Service(Northrup) AwardCommittee is underway.